Weddings – Frequently Asked Questions
Weddings at the Mountain Magnolia Inn
How long have you been hosting weddings at the Mountain Magnolia Inn?
We have been hosting weddings and events at the Mountain Magnolia Inn since the year we opened in 1999. We host an average of 15 larger events a year plus smaller weddings and elopements, giving each one special attention to match the importance of your very special day.
What is unique about the Mountain Magnolia Inn?
On your wedding weekend or day, the Inn and restaurant transforms into your private destination wedding site. All food is prepared onsite at fine dining quality by our seasoned chef and staff. With incredible mountain views, a beautiful Victorian inn, exceptional cuisine and a staff that is there to serve you and your guests, your wedding will be a special occasion for all to remember.
How many lodging guests can you accommodate?
The Mountain Magnolia Inn can accommodate up to 24 guests onsite with the inclusion of the Garden House. The main Inn has five beautiful guest rooms and a two-bedroom suite, and sleeps up to 14 guests. The Garden House next door is a three-bedroom/two-bath house that can accommodate up to 10 guests with the use of futons in the living room. Additionally, we have 3 Creekside cottages about 1/2 mile away that combined accommodate 10 more guests.
Where can guests stay other than the Inn?
There are numerous lodging opportunities for guests in and around Hot Springs. Most, if not all, can find accommodations within walking distance to the event location and the heart of town. The wedding coordinator will help direct you in connecting to the many other lodging options available.
Is lodging required to host an event at your location?
Lodging is required to hold an event at the Mountain Magnolia Inn, and because you have taken all of the onsite lodging with close family and friends, the property very much feels like your own for the time that you are here. We have some flexibility mid-week and off-season with this requirement for smaller groups.
Can I hold my wedding ceremony at your location without utilizing your other dining/catering and lodging services?
We do not offer this service only.
What is there to do in Hot Springs?
There are many activities for you and your guests in beautiful Hot Springs. The area offers whitewater rafting, horseback riding, hiking, biking, and sightseeing. The main street of town is a short walk from the Mountain Magnolia Inn, and there you will find several other restaurants, an outfitters store, and a couple of local artisan galleries. The Hot Springs Spa offers outdoor Jacuzzi tubs to soak in the natural hot springs. Also, Asheville is located just 35 miles away offering the Biltmore Estate, shopping, and many other activities.
Our Wedding Packages
Do you offer wedding packages?
We do offer wedding packages at the Mountain Magnolia Inn for Large and Mid-size Events (50 or more), Smaller Weddings on a Budget (weekday and off-season), Winter Weddings, and Elopements. Please refer to the specific options on our weddings home page for details of our services.
Do you offer winter weddings?
Yes. We enjoy hosting small indoor events in the winter months, and we have created an all-inclusive wedding package for winter weddings that is really great. This option is available to groups of 20 or less in the months of December through March.
Can I use my own caterer?
No. The wonderful chef and staff at the Mountain Magnolia Inn will provide you with all catering services.
Can I provide my own beer and wine?
No. We work with several wine and beer distributors to be able to provide our clients with just about anything they desire. We also have created an event wine list for parties of 50 or more that offers lower priced options for these larger events.
Can I provide my own cake?
Yes. We will offer baker recommendations with our vendor list, and you are free to arrange your own cake for the event.
For our elopement and all-inclusive winter wedding package, we do arrange and provide the cake for your event.
How do I secure a date?
To secure your wedding date, we will take a $1000 non-refundable deposit and require a signed contract that defines our agreement.
Wedding Cost and Pricing Structure
How do you price your services?
Charges for weddings at the Mountain Magnolia Inn consist of a Facility Fee, Food and Beverage, Wait Staff, and related Taxes and Gratuity. These charges are based on the final guest count, menu selection, and beverage consumption.
Do you have prices for children?
A special children’s menu is available for $15/child. For children 7 years old and under who are eating from the regular buffet, there is no charge.
Do you have any extra fees?
There are no extra fees that will not be discussed in the initial conversation or presented along the way as the planning develops.
Are there any ways I can save money?
Our event menu displays 3 price points for food to be served at the event. An event wine list is available for you to choose economical and tasty wines and champagne. We offer reduced Facility Fee cost and lower Food and Beverage minimum for events that are on Mondays-Thursdays. We will discuss all details clearly and create an Estimate of Expenses as soon as menu details are planned. This will give you the opportunity to see the true cost and make changes that are necessary for your budget. Lastly, when rental equipment is needed, the wedding coordinator will work with you to assist in selecting only what is needed for the event and discuss economical choices for needed rentals.
What happens if I have to cancel my event?
Deposits will be retained in the event of cancellation. The contract states that any cancellation within 60 days of the event will result in the client’s responsibility for any rooms and lodging that is not able to be filled. Event cancellation insurance is available through most insurance agencies and online.
Wedding Preparation and Planning
How do I plan my event at your location?
The wedding coordinator will guide you along in the entire planning process, from start to finish. In this process you and the coordinator will plan a menu for the rehearsal dinner, reception and any other events. You will determine beverage choices, discuss and plan a timeline for the day of event and/or weekend, organize guest lodging details, plan and establish a rental order, discuss and select vendors, and plan on any special decorating requirements.
What rental equipment do I need?
For parties of 35 guests or more, a tent may be required. In addition, arrangements need to be made for tables, chairs, linens, plate ware, glassware, and flatware. The wedding coordinator will walk you through this planning process and in determining the needs based on the event size and details. The Mountain Magnolia Inn does have some serving equipment that is made available, along with outdoor lighting for the terrace and tent, chafing dishes, small bar tent, and covered terrace that is a perfect spot for dancing.
Can I use outside vendors?
Yes. We have a list of recommended vendors for Floral Design, Officiant Services, Photography, Entertainment, and Wedding Cakes that we are happy to share, and you are welcome to make your own choices.
Do you have an officiant you recommend?
The owner of the Mountain Magnolia Inn, Karen Nagle, is an ordained minister.
Do I need liability insurance for the event?
The Mountain Magnolia Inn maintains liability insurance for events, and no one has ever felt that special event insurance was needed.
When do I need my final guest count?
The final guest count is due 2 weeks prior to the event.
Your Special Day
Who will be on-site on my wedding day?
The wedding coordinator will be present for the set-up and duration of the event to direct the staff and assist in your needs. There is also an innkeeper present in the office throughout the day. The experienced serving staff, chef, and kitchen staff will be present.
Can I decorate the facility?
We welcome your personal touch and decorations to our location. We ask that you do not use nails in the tree or any other part of the property.
How much time are we allowed for the ceremony and reception?
Our pricing structure for weekend events includes the cost for a 6 hour event, from the time of the wedding ceremony to the bar/event close. Weekday weddings are 5 hours from ceremony time to bar/event close. We offer additional time for the reception at $250/hour, if desired.
Do you provide guest parking?
The guest parking for the Mountain Magnolia Inn can accommodate quite a few vehicles. Beyond that, we will direct your guest to additional parking on a property next to the Inn. We also encourage guests that are staying within walking distance to walk.